How to Make Labels in Word (And Why a Compact Label Printer Might Be Easier)

If you’ve ever tried making your own labels in Word, you probably know—it’s possible, but not exactly quick. Whether you're organizing your home, preparing packaging for your small business, or labeling school supplies, Microsoft Word does offer a way to create printable labels from your computer. In this guide, we’ll walk through the steps to do that, and we’ll also share an easier, faster option for those who label regularly.

How to Make Labels in Microsoft Word

Word has a built-in tool specifically for label templates. Here's how you can create your own, If you want more professional and video support, you can also visit here for that:

Step 1: Open a Blank Document

Launch Microsoft Word and open a new blank document.

Step 2: Go to “Mailings” Tab

Click on the Mailings tab in the toolbar at the top.

Step 3: Click “Labels”

Click on Labels in the ribbon. A dialog box will pop up. Under “Address,” you can type what you want to appear on the label.

Step 4: Click “Options”

In the same dialog box, click on Options to choose your label product (such as Avery). Select the label vendor and product number that matches your label paper.

Step 5: Click “New Document”

Once your label type is selected, click New Document. Word will open a sheet with label outlines you can type into individually.

Step 6: Customize and Print

Now you can format fonts, add images or barcodes (if needed), and then print using your regular printer.

📝 Tip: Always test print on regular paper first to make sure the alignment matches your label sheet.

Why This Process May Not Work for Everyone

Using Word to make labels works—but it can be tedious, especially if you need to:

• Make labels on the go

• Customize designs quickly

• Print just one or two labels at a time

• Avoid dealing with full sheets of label paper and alignment issues

If you're labeling frequently—say for a small shop, personal organization, or events—this method might feel like more effort than it's worth.

A Simpler Alternative: The Phomemo D30 Compact Label Printer

If you're looking for a way to create labels instantly, without needing a computer or fiddly templates, the Phomemo D30 is a great tool to consider.

Here’s why many people switch to a dedicated label maker like the D30:

• 📱 Print directly from your phone using a free app

• 🧩 Choose from 100+ templates—no design experience needed

• 🎨 Add emojis, icons, barcodes, QR codes, and more

• 💨 Create and print a label in under 30 seconds

• 👜 Compact and portable—carry it in your bag

It’s inkless, wireless, and super intuitive—making it ideal for busy people who want to get organized without getting overwhelmed.

Final Thoughts

Yes, Word can make labels—but it’s not always the most efficient tool. For people who label occasionally and already have label sheets, it does the job. But if you need more flexibility, faster results, and less setup, a compact label printer like the Phomemo D30 might be worth a look.

No software headaches. No alignment issues. Just tap, type, and print.