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How to Batch Print Different Address Labels: An Easy Guide
Table of Contents🎁

How to Batch Print Different Address Labels: An Easy Guide

Table of Contents🎁

Are you someone who is running small business and looking to improve operational efficiency? Whether you are shipping products, organizing files, or sending out marketing materials, professionally printed address labels can streamline your operations and present a polished image to your customers. This article will guide you through the process of printing address labels in bulk using the mini label maker, ensuring that your address labels are not only functional but also aesthetically pleasing.

Easy Guide to Batch Printing Address Labels

Step 1: Create Address Labels Using Excel

The first step in creating address labels is to prepare your data in an Excel spreadsheet. Excel is a powerful tool for managing data, and it allows you to organize your addresses in a structured format that can be easily imported into the printer AppPrint Master”.

Start by opening a new Excel spreadsheet. Input your address data into the spreadsheet. Ensure each column is labeled appropriately, such as "Name," "Address," "City," "State," and "Zip Code."

Create address labels on Excel

Here, I've created four sample customer information records for demonstration purposes. After completing your data entry, save the spreadsheet on your phone. Be sure to save it in a format compatible with the Print Master app, usually as a .xlsx or .csv file. Before moving on, carefully review your data to catch any errors or inconsistencies.

Step 2: Download "Print Master" App

"Print Master" is a versatile and user-friendly app designed for effortless label design and printing. It's free to use without requiring registration, making it an accessible tool ideal for small businesses.

1. Download "Print Master": Visit the App Store or Google Play Store and search for "Print Master," or simply click here to download it.

2. Connect to Your Printer: After installing Print Master on your device, the next step is to connect it to the business label printer via Bluetooth. This connection is essential for enabling the printing functionality of the app. Follow these steps to establish a Bluetooth connection:

    • Turn on your thermal label maker and ensure that Bluetooth is enabled.
    • Open Print Master on your device and navigate to the settings menu.
    • Select "Connect Printer" and choose your printer from the list of available devices.
      Connect the smart phone to the business label printer via Bluetooth

      Once your address label maker is successfully connected to Print Master via Bluetooth, you can start designing and printing labels effortlessly. This seamless integration allows you to utilize the full functionality of Print Master for your business needs.

      Step 3: Create a New Label

      Creating a new label in Print Master is straightforward, but it's crucial to choose the correct label size to avoid incomplete printing and unattractive appearance.

      1. Select "New Label: Open "Print Master" and select "New Label."

      Open Print Master and select New Label

      2. Choose Label Size: Choose the appropriate label size for your needs. This could be a standard address label size or a custom size depending on your specific requirements.

      Choose Label Size on the Print Master

      Tip: Verify the dimensions of your address labels to ensure compatibility with your commercial thermal label printer.

      Step 4: Import Data from Excel to Print Master

      Print Master makes it easy to import your address labels from an Excel spreadsheet, streamlining the process of creating multiple labels.

      1. Save Spreadsheet on Your Phone: Ensure your Excel file is saved on your phone and open your Excel file with Print Master.

      2. Import Spreadsheet: In Print Master, once created a new label, you can selectExcel", and then choose your Excel file and confirm it.

      select the excel file in app Print MasterImport excel file in app Print Master


      Step 5: Customize Address Labels

      Once your data is imported, you need to adjust the format of your address labels. You can also customize the appearance of your address labels to reflect your brand identity.

      1. Adjust Style and Format: Modify the style, font, and format of your labels to match your branding. Print Master offers a range of customization options.

      Adjust Style and Format

      2. Add Icons: You can add various icons or graphics to make your labels more personalized and visually appealing. All the icons are free to use.

      Add Icons in the Print Master app

      Step 6Print Labels in Batch

      After finalizing your label design, you can start printing your labels in batches, saving time and effort.

      1. Preview Labels: Click "Print Label" to open the preview window. Check that the address labels for other rows in your Excel sheet have been automatically generated.

      Preview address labels in app Print Master

      2. Confirm Format: You can click the arrows on either side to view the generated address labels and ensure they are all accurate and correct.

      3. Batch Printing: After confirmation of the address labels, selectMore Settings” to choose the labels that you need to print. Or you can click on the little box at the top so that you can select all and print all labels

      Batch print address labels using a business label printer

      4. Print: Click "Print now" to complete the batch printing process.

      Click Print now to print address labels using a commercial label printer

      Tip: It is better to perform a test print to verify the quality and accuracy of your labels before printing the entire batch. You can save your labels by doing this.

      Now you can see that the label maker has printed all the address labels at once, with consistent formatting and very clear printing.

      Address labels printed by a thermal label maker

      Add some icons to the labels to make them more distinctive.

      An address label printed by a mini label maker with distinctive icon


      Creating address labels using a commercial label printer is a cost-effective and efficient solution for small businesses. By following the steps outlined in this guide, you can produce professional-looking labels that enhance your brand's image and streamline your mailing process. Utilizing a label maker for small business, combined with the Print Master app, ensures that your address labels are printed quickly and accurately, saving you time and reducing errors. 

      Our commercial thermal printer is now on sale with a 40% discount! Don't miss out on this incredible offer—buy now!

      A blue commercial label maker
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